Blackall Town Common Advisory Committee Blackall Town Common Advisory Committee

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BLACKALL TOWN COMMON ADVISORY COMMITTEE
 
1.       TITLE:
The name of the Committee shall be The Blackall Town Common Advisory Committee
 
2.       PURPOSE:
To provide a consultative forum that can effectively address the Blackall Town Common Stock Management issues arising from operational processes and procedures with a view to developing and implementing best practice animal husbandry practices.
 
3.       MEMBERSHIP:
·         Management representatives will be appointed by the Blackall-Tambo Regional Council;
·         A Councillor will be appointed by Council annually;
·         This Committee must not be appointed as a standing committee;
·         This Advisory Committee may include in its members persons who are not Councillors
·         Membership will be made up of financial stock owners
·         Only those persons who at that current time have stock agisted on the Common and are paying fees are considered as having an interest in the Blackall Town Common.
·         A member of the Advisory Committee (whether or not they are a Councillor) may vote on business before the committee;
 
4.       CHAIRPERSON OF COMMITTEE:
·      The Committee may appoint one of its members as Chairperson.
-          The Chairperson will chair the meetings
·      Duties of the Chairperson in liaison with the management representative of Council will include the following:
-          Scheduling meetings and notifying committee members;
-          Inviting specialists to attend meetings when required by the committee;
-          Guiding the meeting according to the agenda and time available;
-          Ensuring all discussion items end with a decision, action or definite outcome;
-          Review and approve the draft minutes before distribution;
-          Ensure minutes are forwarded to Council for inclusion in the Council Agenda with all recommendations documented.
 
5.       MINUTE TAKER:
·         The role of the minute taker is to:
-          Prepare agendas and issuing notices for meetings, and ensuring all necessary documents requiring discussion or comment are attached to the agenda
-          Distributing the Agenda one week prior to the meeting
-          Taking notes of proceedings and preparing minutes of meeting
-          Distributing the minutes to all committee members one week after the meeting
-          The minutes shall be checked by the Chairperson and accepted by committee members as a true and accurate record at the commencement of the next meeting
 
6.       FREQUENCY OF MEETINGS:
·      Meetings of the Committee will be held twice per year as a minimum at the time and place decided by the Committee
 
7.       QUORUM:
·         A quorum will be six (6)
 
8.       PROCEDURE AT MEETINGS:
·         Business may be conducted at a meeting of a committee only if a quorum is present. 
 
·         At a meeting of a committee -    
(a)           voting must be open; and
(b)          a question is decided by a majority of the voters of the members present; and
(c)           each member present has a vote on each question to be decided and, if the votes are equal, the member presiding also has a casting vote; and
(d)          if a member present fails to vote, the member is taken to have voted in the negative
(e)          decisions made at meetings by the majority stand and are to be supported and respected by all members
 
9.       INVITED GUESTS:
Internal or external persons may be invited to attend the meets at the request of the Chairperson on behalf of the committee to provide advice and assistance where necessary. They have no voting rights and may be requested to leave the meeting at any time by the Chairperson.
 
10.   COMMITTEE MEMBERS WILL CEASE TO BE A MEMBER OF THE COMMITTEE IF THEY:
·         Resign from the Committee
 
11.   FUNCTIONS:
The functions of the Blackall Town Common Advisory Committee are;
·      To provide advice to Council on best practice management of the Blackall Town Common
·      In consultation with the Ranger the Committee will make recommendations to Council concerning the number of stock to be agisted on the Town Common
·      In consultation with the Ranger, the Committee will make a recommendation to Council identifying the breed of bull reached by consensus at the Committee meeting to be purchased 
·      The Committee will assist with the implementation of the Blackall Town Common Management Plan 2011-2016 as adopted by Council
·      Consultation on infrastructure, development and maintenance
·      Common Committee will be involved with budget application

 

 

COMMITTEE MEMBERS
Cr Jeremy Barron


Councillor


Susan Jarvis
 
Manager of Corporate Services

Neil MacDonnell
 
Ranger Coordinator

Any interested persons
 
Only those persons who at that current time have stock agisted on the Common and are paying fees are considered as having an interest in the Blackall Town Common
 
KL Timms
Chief Executive Officer

 

Meeting Minutes Meeting Minutes

Meeting Minutes