Blackall-Tambo Pest Management Advisory Committee Blackall-Tambo Pest Management Advisory Committee

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BLACKALL-TAMBO PEST MANAGEMENT ADVISORY COMMITTEE

 1.       TITLE:
The name of the Committee shall be The Blackall-Tambo Pest Management Advisory Committee
 
2.       PURPOSE:
To provide a consultative forum that can effectively address the pest management issues arising within the district of the Blackall-Tambo Regional Council with particular reference to the requirements outlined in the Land Protection (Pest and Stock Route Management) Act 2002 and the Blackall-Tambo Regional Council Pest Management Plan 2009-2014.
 
3.       MEMBERSHIP:
·         Management representatives will be appointed by the Blackall-Tambo Regional Council;
·         Presiding Member will be appointed by Council annually;
·         This Committee must not be appointed as a standing committee;
·         This Advisory Committee may include in its members persons who are not Councillors
·         Membership will seek to  include a representative from the five catchment areas within the region;
 
Langlo River
Ward River                          Warrego             Murray Darling Basin                      Darling River
Nive River
 
Barcoo River                                       Cooper Creek
 
Bullo River begins in Idalia National Park
 
High Level Catchments:                 BTRC has some tributaries into the Burdekin & Fitzroy Rivers.
 
·         Members will be invited by advertising for expressions of interest
·         A member of the Advisory Committee (whether or not they are a Councillor) may vote on business before the committee;
 
4.       CHAIRPERSON OF COMMITTEE:
·      The Committee will appoint a Chairperson.
·      Their responsibilities include:
-          To Chair the meeting
·       In liaison with the management representative, organise;
-          Scheduling meetings and notifying committee members;
-          Inviting specialists to attend meetings when required by the committee;
-          Guiding the meeting according to the agenda and time available;
-          Ensuring all discussion items end with a decision, action or definite outcome;
-          Review and approve the draft minutes before distribution;
-          Ensure minutes are forwarded to Council for inclusion in the Council Agenda with all recommendations documented.
 
5.       MINUTE TAKER:
·         The role of the minute taker is to:
-          Prepare agendas and issuing notices for meetings, and ensuring all necessary documents requiring discussion or comment are attached to the agenda
-          Distributing the Agenda one week prior to the meeting
-          Taking notes of proceedings and preparing minutes of meeting
-          Distributing the minutes to all committee members one week after the meeting’
-          The minutes shall be checked by the Chairperson and accepted by committee members as a true and accurate record at the commencement of the next meeting
 
6.       FREQUENCY OF MEETINGS:
·      Meetings of the Committee will be held twice per year as a minimum at the time and place decided by the Committee
 
7.       QUORUM:
·       A quorum will be six (6)
 
8.       VOTING RIGHTS
·           All members have equal voting rights
·           Invited quests and management representatives appointed by Council will have no voting rights
 
9.       PROCEDURE AT MEETINGS:
·         Business may be conducted at a meeting of a committee only if a quorum is present. 
·         At a meeting of a committee -  
(a)           voting must be open; and
(b)          a question is decided by a majority of the voters of the members present; and
(c)           each member present has a vote on each question to be decided and, if the votes are equal, the member presiding also has a casting vote; and
(d)          if a member present fails to vote, the member is taken to have voted in the negative
 
10.   INVITED GUESTS:
Internal or external persons may be invited to attend the meets at the request of the Chairperson on behalf of the committee to provide advice and assistance where necessary. They have no voting rights and may be requested to leave the meeting at any time by the Chairperson.
 
11.   COMMITTEE MEMBERS WILL CEASE TO BE A MEMBER OF THE COMMITTEE IF THEY:
·         Resign from the Committee
 
12.   VACANT POSITIONS:
·         Any vacant positions will be filled by advertising for expressions of interest for persons with a common interest in Pest Management;
 
13.   FUNCTIONS:
The functions of the Pest Management Advisory Committee are;
·      To provide advice to Council on best practice management of weeds
·      To identify and record known areas of infestation that need to be managed
·      To communicate concerns to Council regarding the control and eradication of weeds
·      To be proactive in lobbying in partnership with Council for undeclared weeds to be included in the pest declarations
·      Recommending new or amended policies to Council
·      Provide feedback on effectiveness of spraying and burning campaigns
·      Provide input into chemical use
·      Provide advice on regional pest campaigns and programs
·      Solicit feedback and comments from agencies on matters concerning weed control
·      Provide input into education programs for the communities
·      Assist with annual budget requests
 
 
KL Timms
Chief Executive Officer