Blackall-Tambo Tourism Advisory Group Blackall-Tambo Tourism Advisory Group

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Expressions of Interest - Membership of Blackall-Tambo Tourism Advisory Group

BLACKALL-TAMBO TOURISM ADVISORY GROUP
 
1.       TITLE:
The name of the Group shall be The Blackall-Tambo Tourism Advisory Group
 
2.       PURPOSE:
To provide a consultative forum that can effectively address the tourism management issues arising within the district of the Blackall-Tambo Regional Council with a view to developing and implementing a regional marketing campaign.
 
3.       MEMBERSHIP:
·         Management representatives will be appointed by the Blackall-Tambo Regional Council;
·         Presiding Member will be appointed by Council annually;
·         This Group must not be appointed as a standing group;
·         This Advisory Group may include in its members persons who are not Councillors;
·         Members will be invited by advertising for expressions of interest for business people with a common interest in Tourism development;
·         Members will be invited by advertising for expressions of interest for persons with a common interest in Tourism;
·         A member of the Advisory Group (whether or not they are a Councillor) may vote on business before the group;
 
4.       CHAIRPERSON OF GROUP:
·      The Group may appoint one of its members as Chairperson
-          The Chairperson will Chair the meeting
The Chairperson in liaison with the Council representative will;
-          Scheduling meetings and notifying group members;
-          Inviting specialists to attend meetings when required by the group;
-          Guiding the meeting according to the agenda and time available;
-          Ensuring all discussion items end with a decision, action or definite outcome;
-          Review and approve the draft minutes before distribution;
-          Ensure minutes are forwarded to Council for inclusion in the Council Agenda with all recommendations documented.
 
5.       MINUTE TAKER:
·         The role of the minute taker is to:
-          Prepare agendas and issuing notices for meetings, and ensuring all necessary documents requiring discussion or comment are attached to the agenda
-          Distributing the Agenda one week prior to the meeting
-          Taking notes of proceedings and preparing minutes of meeting
-          Distributing the minutes to all group members one week after the meeting’
-          The minutes shall be checked by the Chairperson and accepted by group members as a true and accurate record at the commencement of the next meeting
 
6.       FREQUENCY OF MEETINGS:
·      Meetings of the Group will be held twice per year as a minimum at the time and place decided by the Group
 
7.       QUORUM:
·         A quorum will be six (6) members
 
8.       VOTING RIGHTS
·       All members have equal voting rights
·      Invited quests and management representatives appointed by Council will have no voting rights
 
9.       PROCEDURE AT MEETINGS:
·         Business may be conducted at a meeting of a group only if a quorum is present. 
·         At a meeting of a group -             
(a)           voting must be open; and
(b)          a question is decided by a majority of the voters of the members present; and
(c)           each member present has a vote on each question to be decided and, if the votes are equal, the member presiding also has a casting vote; and
(d)          if a member present fails to vote, the member is taken to have voted in the negative
 
10.   INVITED GUESTS:
Internal or external persons may be invited to attend the meets at the request of the Chairperson on behalf of the group to provide advice and assistance where necessary. They have no voting rights and may be requested to leave the meeting at any time by the Chairperson.
 
11.   GROUP MEMBERS WILL CEASE TO BE A MEMBER OF THE GROUP IF THEY:
·         Resign from the Group
 
12.   VACANT POSITIONS:
·         Any vacant positions will be filled by advertising for expressions of interest for persons with a common interest in tourism development;
 
13.   FUNCTIONS:
The functions of the Tourism Advisory Group are;
·      To provide advice to Council on best practice management of tourism;
·      To identify the needs of the region with regard to tourism promotion;
·      To provide advice on marketing potentials;
·      To assist Council to lobby the State and Federal Government for funding;
·      To provide feedback to Council on advertising campaigns and their effectiveness;
·      To provide input into advertising materials distributed by Council;
·      To assist with tourism strategies and their implementation;
·      To liaise with regional tourism networks with a view to extending the exposure of tourism opportunities within both townships
 

GROUP MEMBERS
 
Cr Richelle Johnson
 

Deputy Mayor 
 
Cr Neville Dolinski 
 

Councillor 


 
 
KL Timms
Chief Executive Officer